The search for the perfect venue can be exciting but also stressful. Researching online and in the field will help you decide what space is going to work best for your needs. You’d be surprised at how different some venues are in photos than they are in person.
There is a lot to consider when choosing a space to host your next corporate event so here are some tips that will hopefully make your hunt a little easier.
Perks
Venues differ in price of course, but if you are looking to stay in your budget as much as possible, consider hosting your event on a weekday. You might be able to negotiate the price and are more likely to get a price reduction. Fees are inevitable but ask for a breakdown of exactly what is included in the price of the space. Is there a set-up or break down fee? Is there free Wi-Fi? Are service and tax included in the price that they are giving you? Some venues charge an all-inclusive price but others don’t so make sure you pay attention to that when looking at other spaces.
Entertainment
Let’s be honest, corporate events aren’t exactly the most exciting sounding things on paper. When choosing a venue, see if they have any in house entertainment. If you want a more interactive experience, consider having team-building games, a comedian, karaoke, or even just playing fun music over some speakers can create good vibes and encourage people to get involved. Just make sure everything fits into your target market’s personalities.
Food and Drinks
Hungry people are not happy people. So if you would like your attendees to get the most out of your event then you should keep their bellies satisfied and full. If the venue that you are considering offers catering then awesome! See whats on the menu and if that is going to work for you. Do you want to class it up with a sit-down meal or have a buffet? Will alcohol be served? If so then you need a bartender and an alcohol license. But if you want people to enjoy their time and potentially come back next year, you cant serve soggy sandwiches and soda in two-liter bottles.
Branding
Does this venue offer any branding opportunities? Meaning “Where can I hang my company sign and how many different places can I put my logo?” Look to see if you need to provide signage to fit in specific parameters that are given to you by the venue. If you do, make sure you get the correct sizing and specs. Ask if you are allowed to bring balloons, lights, flowers, any other decorations that you might want. Most venues will also give you recommendations to help you get the most out of your space.
Staffing
Find out if this space has staff on hand that can help you with all your needs. If you need someone to run the buffet or security at the front ask the venue if they offer that. Is there going to be enough wait staff, or will you have to hire someone? If the venue does offer an adequate amount of staff, you should also think about if they work overtime, what they wear, how you will need to train them.
And if you happen to find the perfect location but they don’t offer any staff, you can always contact a super sparkly local staffing agency like Norton National for all your needs.
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